LS – 25/10 Crowd Sourcing

What is meant by it?

25/10 Crowd Sourcing is a liberating structure that can a big crowd come up with great ideas within a matter of 30 minutes or even less. It helps in spreading innovations by making people notice the patterns in a fun way.

How is it done?

An open space without chairs and tables is required for 25/10 Crowd Sourcing as participants will be standing. Only One index card will be given to every participant. You can begin this organizational structure by asking the participants what big idea they would recommend if the participants were ten times bolder than they are as of now. Each participant will write down their view on their index card and start passing around their cards. Then, they would score the card of the other participant. The ideas with the top 3 scores would be shared among the whole group.

What is its purpose?

The agile liberating structure can be used for encouraging people to think boldly and to generate ideas that can help everyone to achieve a specific goal or solve a challenge.

What is its Tips and Traps?

Make sure that everyone is in a fun and comfortable environment. The scoring scale should be described to the participants clearly. The participants should revise their idea before writing it down so that it comes up more compellingly. Make sure to ask feedback from the group. In the end, you can post all the index cards on a wall with the card with the highest score on the top of all the other cards.

Examples – Where can it be used?

You can use 25/10 Crowd Sourcing in the following circumstances:

  • For generating new ideas that can help the community.
  • For coming with bold ideas during a conference.
  • During an important meeting.

— Slimane Zouggari

LS – Improve Prototyping

What is meant by it?

Improve prototyping is a kind of liberating structure that helps a group of people in learning and improving by the knowledge shared to them by other participants through performance. It will automatically lead them in generating new ideas that will help them in the future to solve several daunting problems. You can get a significant amount of work done playfully through Improve Prototyping.

How is it done?

Open space is required to conduct Improve Prototyping, and you will also need several props for different scenes. Chairs will also be given to the participants to sit. There will be groups of players and observers. You can begin this by explaining the sequence of Improve Prototyping to everyone in 2 minutes. Three minutes will be given to set the stage and describe the scene and roles. The observer group will put together the pieces and explain what they understood within 5 minutes.

What is its purpose?

Improve prototyping is such a liberating structure that will help people to start thinking in a new way and to break a challenge into smaller pieces so that it becomes easy to solve it. It will also enable people to learn from each other.

What are its Tips and Traps?

Make sure to invite people from different fields. Use dramatic lines to engage people so that they can generate new ideas. Try your best to make people leave their old assumptions and start thinking in an unbiased way.

Examples – Where can it be used?

This agile project management technique can be used in the following circumstances:

  • Training for general courses in hospitals.
  • For people working in the sales department to interact with their customers differently.
  • To train young nurses.
  • To train teachers how to control a classroom with disruptive behavior.

— Slimane Zouggari

LS – DAD

What is meant by it?

DAD will make it easy for the individuals to be able to find better solutions to complex problems by discovering different practices. It will also stimulate each participant’s creativity that will help in solving the problem.

How is it done?

You can begin this organizational structure by inviting people to join the group who would want to solve a complex problem. You will then be asking them seven questions related to how they would solve the problem. This meeting will take place in a local place and the groups can either be standing or sitting. Each participant will be given a paper and flipchart. The facilitator shall state the purpose of this meeting for 5 minutes and then will begin DAD by asking the seven questions which will be answered by the participants. Everyone can note down the ideas and insights.

What are its purposes?

It will help people to find solutions for difficult problems and inspire people to engage in solving complex problems. You would also learn how to work with people and build a relationship with them when trying to solve a problem.

What are its Tips and Traps?

For this liberating structure, your question 2 would be dealing with how a particular problem affects one person individually and how it affects other people as well. You should also try to make impromptu invitations for people to participate in the DADs. Make sure that people are in a comfortable environment. Encourage the participants to speak and share their stories so that they can come up with a solution. Don’t use statements such as “this is a good idea” and let the participants assess themselves; however, don’t let them judge themselves too harshly.

Examples – Where can it be used?

DAD is a liberating structure which can be used for several project management programs such:

  • To help the public in solving a severe issue together.
  • To reduce the harm done to patients because of wrong surgeries, medications, etc.
  • To help in building professional competency.
  • To find the solution to a tough challenge.

— Slimane Zouggari

LS – Shift & Share

What is meant by it?

Shift & Share helps different innovators in letting the public know about their useful ideas and programs that they had not been able to tell before. So, when each presenter is given 10 minutes to tell about their innovations, people will be able to learn quickly from them and even adapt what they had learned in their own lives.

How is it done?

Firstly, you will have to make sure that the participants meet different innovators who will share their stories with them. Ample space should be available where they can set up 5-8 stations. A few members would be included in the presenter’s group, whereas the people in the small groups can equally participate. Each presenter will be sitting at his or her station, while the whole group would be divided into the number of presenters available. Each small group will go to each presenter’s station for 10 minutes where they shall ask questions from the presenters.

What is its purpose?

Shift and share can be used for sharing your ideas and innovations with other people to build trust among each other. It also helps to enable people to realize that they have the potential to do something productive.

What are its Tips and Traps?

The tips and traps of this agile project management technique include picking presenters after looking into their social accounts. You should also make sure that the schedule is strictly followed and the presenters should be fully prepared. The presenters should be able to tell their story in an engaging way which will help the audience in understanding that a small example can bring a significant change. They should also use different patterns and objects during their storytelling segment.

Examples – Where can it be used?

Shift and share is an amazing organizational structure, which can be used in the following circumstances:

  • During conferences when you introduce different technology applications to everyone.
  • For letting the new members of a research group know more about how to be innovative.

— Slimane Zouggari

LS – 15% Solutions

What is meant by it?

Regardless of how small your contribution is, it matters. So, 15% solutions will show that you don’t have to sit and do nothing with the fear of not producing a vast amount of output. Whatever small you create will help in contributing to solving a big problem.

How is it done?

You will start this organizational structure by asking each participant about their respective 15 percent contribution in making something big and what can they do without any resources. There can be an unlimited number of groups. No tables will be required. Therefore only chairs will be given to people to sit in a group of 2 or 4 members where everyone will be contributing equally. For the first 5 minutes, every participant will come up with their own 15% solutions. Then, they will share it with their group members for 3 minutes. 5-7 minutes will be given to the groups to consult with each other.

What is its purpose?

15% solutions can be used for building trust among people and for helping everyone discover what they can do as an individual as well as a group. It will also help to come up with great solutions.

What are its Tips and Traps?

15% solutions are one of those liberating structures that can help you in understanding what is possible to do. You should be ready to expect big things to follow up after you ask for 15% solutions in different meetings. When you are telling a story, make sure to let everyone know how a small change made by someone helped in making a lot of progress.

Examples –  Where can it be used?

15% is an agile project management technique, which can be used in the following circumstances:

  • For solving any problem where you need to take the initiative.
  • For facing any challenge and achieving success.
  • For achieving success in a small step.

— Slimane Zouggari

LS – Troika Consulting

What is meant by it?

Troika consulting is an agile liberating structure that can help an individual in seeking knowledge about things that he did not know. Any individual can come up and ask the other person for some insight on the issues that they had been facing for a long time, and the wisdom that they receive from the other person will help them in finally getting a solution to their problem. Therefore, it is peer-to-peer coaching that can help individuals in revealing patterns with the advice and support of their friends or colleagues.

How is it done?

Firstly, you will have to ask the group what kind of help they need and what challenges they have been facing. Each group can have three members. Only chairs would be provided to each group. In every segment, one participant will be the client, whereas the other two members will be the consultants. Every participant will be given an equal opportunity to coach and receive advice.

Each participant will share his challenge with the other two group members in 1-2 minutes. The consultants can ask any further questions from the participant for another 1-2 minutes. Then, the client will turn around, and the consultants will produce their suggestions and ideas for 4-5 minutes. After this, the client will turn around and let the consultants know what he or she valued the most about this experience for 1-2 minutes.

 

What is its purpose?

It helps people in being able to ask other people for advice and also builds trust among people. Together they can find a solution, which strengthens their problem-solving skills. Troika consulting can also improve your listening and consulting capabilities.

 

What are its Trips and Traps?

Make sure that you form groups of participants with different roles. Every participant should offer complete support and think about the challenge analytically to give important advice to the client. If one round of coaching does not satisfy the client, then do another segment. Participants should take risks while keeping this thing in their mind that they should not offend their client.

Examples – Where can you use it?

Troika consulting helps in the following circumstances:

  • Staff meetings
  • Presentations
  • Conferences

— Slimane Zouggari

LS – Appreciative Interviews

What is meant by it?

For anyone to be successful, one must be positive instead of negative. So, with the help of this liberating structure, a group of people would sit together and talk about their success stories instead of crying about their problems. Therefore, when a group of people would share their stories under an hour and come up with a list of factors that are necessary for success, it would help to bring a positive change to any organization. This organizational structure is an agile approach to project management.

How is it done?

Appreciative interviews are carried out by first asking everyone to tell a story where they had to work on a challenge, and they are proud of what they had accomplished. You have to pair up with someone and tell them your success story. No tables are needed to carry the interview out; you will only require chairs. There can be an unlimited number of groups.

A paper and flip chart will be given to everyone. Each participant will have equal time to contribute. In the first 3 minutes, the instructor will be telling the participants what kind of story they are supposed to tell each other.

Participants will then pair up with each other and 7-10 minutes will be given to each participant to tell their success story to their partner. Then, a group of 4 participants would be formed where each participant will retell the story of his partner to the group. Other group members will be taking notes while listening to the story. Insights and patterns would be collected on a flip chart. Everyone will get 15 minutes to summarize the assets and conditions. Then, you will ask everyone as a whole that what conditions will help in getting success.

Why is it used?

Appreciative interviews can be used for spreading positivity and knowledge so that everyone will know how to achieve success in a specific field. When you know the proper path to get success for something, you will follow that path.

 

What are Tips and Traps?

The participants should not to bring up any negative story and engagingly tell their success story. Ask the participants to give a title to their respective partner’s story. Make sure that you can show the patterns in every story.

Examples – Where can you use it?

Appreciative interviews can be used in the following circumstances:

  • It would help in revising college courses.
  • It would help in repairing a doctor-patient relationship.
  • It would help in building trust with an NGO.

— Slimane Zouggari

LS – TRIZ

What is meant by it?

TRIZ is a problem-solving analysis that can help a group of people to let go of the knowledge that they had which was hindering their success. Therefore this organization structure helps in agile project management. The question asked in TRIZ is that things we must stop doing so that we can finally make progress.

How is it done?

TRIZ a three-step process in which you will have to ask all the participants to make a list of the things that would lead you to the worst result. Then, ask the participants to go over that list and ask them whether they have been doing any of these things and to be brutally honest while making another record in which they will write down their counterproductive programs. When they have done this, ask them to throw their second list and decide which steps will help them in finally getting a desirable result. The allotted time for each segment is 10 minutes.

A paper would be given to all the participants. There can be as many groups as you wish for there to be. Chairs and tables must be provided too. Everyone will be participating equally in a group of 4-7 participants. Each group will be following the 1-2-4-all technique in every segment.

What can it be used for?

It helps people in finally discussing the things they would not even think of speaking about, which will make it possible for people to achieve the goals that they could not because of certain activities.

What are its Tips and Traps?

Try to create a fun environment and don’t be too serious. Don’t come up with new ideas, instead talk about what things you should not do to make progress. Give the participants enough time so they can figure out what they have been doing wrong in the past. If a group looks confused, then help them.

 

Examples – Where can you use it?

You can use Liberating structure: TRIZ in the following circumstances:

  • To help institutional leaders to reduce diverse voices.
  • To help IT professionals not to build an IT system that is not wanted by anyone.
  • To make sure the leadership groups are doing their work correctly.

— Slimane Zouggari

Agnostic Agile

What is it?

Agnostic agility in information technology is the use of best practices and procedure for the efficient working of the business. It states that one framework never works best for every client, the practitioner has to address the problems of clients to achieve a higher level of agility.

What are the 12 principles?

The twelve agnostic agile principles are the following:

  • To care about the client interest first and empower them.
  • I will put my all efforts, knowledge, and practical experience that fulfils the customer’s needs at best.
  • I will focus on what the customer need is instead of pushing with is not needed.
  • I will work best to overcome all the hurdles that come in the way.
  • I will share my all experiences and knowledge to improve agile practices.
  • I will give respect to structure, work according to it, and will appreciate those who help in developing the framework.
  • If there will say something beyond my knowledge, I will accept it and seek help from other practitioners.
  • I never hide the choices that benefit the customers and mislead someone by saying I know when I do not know.
  • I will use traditional approaches as well when agility is not enough.
  • I will stay from become dogmatic because it is non-agile.
  • Sometimes the agility is not the end, so I will find the other ways that better the agility.
  • I will share my knowledge with the community and learn from it to give the benefit to the both.

Why is it useful?

Agnostic agility is useful because it helps the clients by providing them the best agility that will help to meet all the needs and fulfils all the requirements.

What is the difference with other agile methods?

You will find many other management frameworks like a waterfall, Kanban, scrum and all these have different methodologies. Scrum is a complex and rigid framework while the other two are easy to use and implement.

— Slimane Zouggari

RACI Matrix

Are you running some business or owns a company but it is hard for you to manage all the task and tracks? Then try to shift your all schedules on RACI Matrix. Many of you did not know about what is RACI Matrix so let us discuss it in detail.

What is a RACI?

RACI Matrix is a useful tool that use to organize tasks, roles, and responsibilities of a single or many persons working in a company. It helps to restrict the confusion over the division of roles or responsibilities between different employees. The RACI stands for Responsible, Accountable, Consulted, and Informed.

How does it work?

For using RACI Matrix, first, identify all the important roles related to the completion on a single task. You have to give a clear description of the project as well. Always keep in mind that there should be one person related to the single role like for accountability there should be single person otherwise it will end with a conflict. There should be one consulted member and one to informed for a single task.

Why is it used?

RACI is used to assist you in identifying the workload on each employee. It gives you the details regarding which task or role is assigned to which person. This is an effective tool and used to increase the productivity of work and to prevent from miscommunication between the owner and employees because everyone is connected through this loop. If there is something wrong, and RACI will pick out the person behind the problem to ensure the accountability.

 What are the alternatives?

You will find many alternatives to RACI matrix that one can use in managing the projects. Some of them are for instance:

  • RACIO:

This project management tool identifies responsible, accountable, consulted, informed, and omitted.

  • ARCI:

Another alternative that one can use to manage the projects is ARCI, which states accountable, responsible, consulted, and informed.

— Slimane Zouggari